Inserting and opening PDF files in Excel/Word/Powerpoint

Word, Excel, and Power Point programs are among the most important programs in the Microsoft Office suite or office applications, which are essential on any computer, and everyone knows the function of each program, and its important role, whether it is a word processing program like Word, or a spreadsheet program like Excel, or a presentation software like PowerPoint. In a previous article, Mr. Mahmoud Monir explained my reliable method for converting Arabic PDF files to Word, and there is also an article on how to protect files in Word / Excel / Power Point / Access with a password, and extract images from Word files without software. With the latest versions of the Office suite, especially the 2016 version, there are a range of features and properties that were not available in older versions or some of them. One of the great features is the ability to insert PDF files inside the work page or work area in the previous programs and have the files appear as openable icons.

First: Word Program

We open the Word program, and for me, I work on Word 2016. Then we write the texts and words we want, whether related to scientific research or the project we are working on. Then to insert a PDF file inside a Word page, we need to follow the following steps:

1. Open the Insert menu from the menu bar.
2. Click on the Object icon or symbol.
3. Choose Object.

A window will appear where we follow the following steps to insert the PDF file:

1. Choose Adobe Acrobat Document from the menu.
2. Activate the Display as icon option.
3. Click Ok.

We notice the appearance of the PDF file icon inside the Word program work page and a new window will appear. We select the file we want to insert into Word, then press Ok, to see that it has been successfully inserted and appears as an icon. This can be easily opened from within Word, and this process can be repeated with any number of files, of course. It is also possible to edit the name of the PDF file and rename it.

Second: Excel Program

We can also insert PDF files into a page or sheet of the Excel program, and have it appear as an icon within the program using the following steps:

1. First, we select the cell or area where we want to insert the PDF file.
2. We choose the Insert menu.
3. Then, we select Text and click on it to open the menu.
4. Options will appear, where we choose Object.

To avoid repeating the same steps that we explained in Word program, we will follow the same previous steps that we did when inserting a PDF file into the Word page, to see the appearance of the PDF file as an icon in the cell that we selected in the first step. We also notice that the PDF file opens automatically once inserted, and we can also edit the file name and rename it, and make any edits by right-clicking on the file, then choosing Properties.

Third: Power Point Program

For the presentation software and projects, we can also insert PDF files into the work slides and display them, and open the file from within the program or any slide of the program using the same steps:

1. Select the part or area where we want the PDF file icon to appear.
2. Choose the Insert menu.
3. Select the Object window.
4. A window will appear as before in Word and Excel programs, where we follow the same steps to specify the location of the file we want to insert into the work slides.

After that, we will see the PDF file appear as an icon and we can also move it as needed and edit it as well, as we did in both Word and Excel programs.

In conclusion, we have learned how to insert PDF files into the following Microsoft Office programs: Word, Excel, and Power Point, and how to edit them by changing the name and properties. Until next time in upcoming lessons… Thank you.